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ºìõ¹åÉçÇø will not collect sensitive information unless: 

• you consent to the collection and the information is reasonably necessary for, or directly related to, one or more of ºìõ¹åÉçÇø’s functions or activities; or  
• the collection is required or authorised by or under an Australian law or a court or tribunal order; or  
• the information is necessary to provide a health service to you.  

Some of the main reasons ºìõ¹åÉçÇø collects personal information include: 

• to correspond and communicate with you  
• for administrative and operational purposes  
• to undertake University-commissioned research  
• to facilitate student elections  
• to meet legal, regulatory, and reporting obligations  
• to inform you about your course, programs, services, or University events  
• to confirm eligibility for Commonwealth assistance  
• to allocate and maintain a Victorian Student Number and update the Victorian Student Register  
• to verify VET FEE-HELP, FEE-HELP, or OS-HELP balances  
• to facilitate or verify the allocation of a Commonwealth Higher Education Student Support Number (CHESSN). 

If you study a ºìõ¹åÉçÇø University of Technology course, program or unit through a third party, such as a partner provider, joint-venture provider, service provider, or other education provider, your personal information may also be collected, used, and disclosed by that third party in accordance with its own privacy statement or collection notice.

ºìõ¹åÉçÇø may also disclose relevant personal information to those third parties where necessary to deliver, administer, support, or improve the course, program, unit, or related services.

In many cases, you may choose not to provide ºìõ¹åÉçÇø with some or all of your personal information. However, some personal information is necessary for ºìõ¹åÉçÇø to provide educational services, employment-related services, access to University systems, student support, or government assistance.

If you do not provide the information requested, ºìõ¹åÉçÇø may be limited in its ability to provide those services or support. In some cases, this may mean ºìõ¹åÉçÇø cannot process an application, complete enrolment, provide access to systems or services, confirm eligibility for government assistance, or meet legal and regulatory obligations.

ºìõ¹åÉçÇø may use personal information to support marketing and digital communications relating to its courses, programs, services, events, and other University activities.

This may include using personal information to:

• plan, deliver, and manage marketing communications across digital and non-digital channels 

• create and manage audience segments for marketing and digital advertising campaigns  

• securely share limited audience data, in hashed or de-identified form where possible, with third-party advertising platforms, such as Google, Meta, TikTok and others, for purposes such as audience suppression, audience matching, retargeting, and the creation of lookalike audiences 

• measure, analyse, and improve the effectiveness of marketing communications, advertising, and user journeys 

• tailor content and communications to better align with individual interests, preferences, or interactions. 
   

Where third-party platforms are used to support these activities, personal information may be processed by those providers in accordance with their own privacy policies. ºìõ¹åÉçÇø takes reasonable steps to minimise privacy risks, including the use of data hashing, secure transfer processes, and ensuring that personal information is used in line with applicable privacy laws. 

ºìõ¹åÉçÇø may use automated processes and profiling techniques to better understand user behaviour and preferences, and to deliver more relevant content and communications. These activities do not produce legal or similarly significant effects on individuals. ºìõ¹åÉçÇø may combine information collected across its digital platforms, systems, and services to better understand engagement and improve user experience.

ºìõ¹åÉçÇø will only collect personal information by lawful and fair means.

ºìõ¹åÉçÇø generally collects personal information directly from you unless:

• you consent to collection from another person or organisation; or 

• ºìõ¹åÉçÇø is required or authorised by or under an Australian law, or a court or tribunal order, to collect the information from another source; or  

• it is unreasonable or impracticable to collect the information directly from you. 

ºìõ¹åÉçÇø stores personal information in both electronic and hard-copy forms and complies with the requirements of the Victorian Public Records Act 1973. Further information is available from the Public Record Office Victoria.

If ºìõ¹åÉçÇø holds personal information about you that was collected for a particular purpose, known as the primary purpose, ºìõ¹åÉçÇø will not use or disclose that information for another purpose, known as a secondary purpose, unless: 

• you have consented to the use or disclosure; or  
• you would reasonably expect ºìõ¹åÉçÇø to use or disclose the information for the secondary purpose, excluding sensitive or health information where additional restrictions apply.  

Personal information may be disclosed to external organisations, including: 

• Commonwealth and state government departments such as the Australian Taxation Office, Department of Education, Department of Home Affairs, Skills Victoria, and the Victorian Department of Education and Training, where required or authorised by law  
• professional bodies, hospitals, government agencies, or other organisations in connection with your studies  
• partner or joint-venture providers, service providers, or other education providers where you study a ºìõ¹åÉçÇø course, program, or unit through those organisations, for the purpose of delivering and improving those services  
• external companies or individuals engaged under contract to perform University functions, such as student surveys, academic services, or the provision of official University documentation. 

ºìõ¹åÉçÇø may use or disclose personal information, other than sensitive information, for the purpose of direct marketing where: 

• ºìõ¹åÉçÇø collected the information from you  
• you would reasonably expect ºìõ¹åÉçÇø to use or disclose the information for that purpose  
• ºìõ¹åÉçÇø provides a simple means by which you may opt out of receiving direct marketing communications  
• you have not made such a request. 
   

ºìõ¹åÉçÇø may only use or disclose sensitive information for direct marketing where you have provided consent. 

ºìõ¹åÉçÇø may use or disclose personal information for a secondary purpose where it reasonably believes this is necessary to lessen or prevent a serious and imminent threat to life, health, safety, or public welfare, or where required for law enforcement purposes, in accordance with applicable laws and guidelines.

Before disclosing personal information to an overseas recipient, ºìõ¹åÉçÇø will take reasonable steps to ensure that the recipient does not breach Australian privacy laws. 

Personal information may be disclosed overseas where, for example: 

• a research supervisor or examiner is located outside Australia; or  
• ºìõ¹åÉçÇø uses cloud-based IT services hosted outside Australia, which may include locations in the Americas, Europe, or the Asia-Pacific region.

ºìõ¹åÉçÇø will take reasonable steps to ensure that personal information it holds is accurate, up to date, complete, relevant, and not misleading. 

Subject to legal limitations, you may request access to personal information held about you and request correction where information is inaccurate, out of date, incomplete, irrelevant, or misleading.

ºìõ¹åÉçÇø may collect information when you visit its websites or use the ºìõ¹åÉçÇø App, including IP address, device type, browser type, pages accessed, documents downloaded, and referring websites.

ºìõ¹åÉçÇø uses cookies, tracking pixels, and similar technologies to understand how individuals interact with its websites and applications, improve content and services, and support marketing and personalisation activities. In some cases, third-party providers may also collect information for these purposes in accordance with their own privacy policies.

ºìõ¹åÉçÇø uses a consent management platform to provide users with transparency and, where required by applicable laws, control over the use of non-essential cookies and similar technologies. Depending on your location and applicable privacy requirements, the consent management platform may provide options to manage preferences or withdraw consent for non-essential cookies and similar technologies.

You can also adjust your browser settings to block or delete cookies. However, disabling certain cookies may impact the functionality and performance of ºìõ¹åÉçÇø websites or applications. 

Some University pages and sites contain links to external sites. ºìõ¹åÉçÇø is not responsible for the privacy practices of external sites and encourages you to review the privacy policy or collection notice of each website.

You should also be aware that ºìõ¹åÉçÇø has IT acceptable use guidelines, which set appropriate use parameters for University information technology systems.

If you believe ºìõ¹åÉçÇø has breached its privacy obligations, you may lodge a complaint with ºìõ¹åÉçÇø’s Privacy Officer at infoprivacy@swinburne.edu.au. 

If you are not satisfied with ºìõ¹åÉçÇø’s response, you may escalate the matter to the Office of the Victorian Information Commissioner, the Health Complaints Commissioner for health information, or another relevant privacy authority. 

This Collection Notice may be updated from time to time. You are encouraged to check this page periodically. The most recent update was made on [insert updated date].